If you write to someone with an unfamiliar name and you are unsure as to the gender, you can use their first and last names: “Dear Anshu Jose.” If you are inviting multiple people, you can use a group title, such as “Dear department heads,” or “To all mathematics teaching assistants.”, Related: How to Address a Cover Letter (With Examples). After reading this post, we hope you will know how to write an email to inform something. A meeting email request asks to schedule a time, date and place where you and the recipient will see each other. In some cases, you may have a prearranged time and are confirming it. Introduce yourself in the email and include a relevant detail so they can be assured that the email is authentic. Sending meeting request emails is the quickest way to set up a meeting with the members of your own team. Please confirm whether that works for you or if another time and place is better. If you do not hear back from them at all, a polite phone call to check on the receipt of your email is appropriate. The information on this site is provided as a courtesy. Also we will be joined by [Mr. John] from the [accounting department]. I am writing on behalf of House Representative Jesse Walton to set up a meeting with you to discuss the water restrictions in Temple Terrace. He is available to meet at either 10:30 a.m., 11 a.m. or 4:30 p.m. next Tuesday, August 15 at his office, 3278 W. 14th Street, Tampa. To be able to write excellent business emails (and yes, even normal emails), there’s no better way than often practice. To: [email protected] Subject: Meeting Re: advertising budget Dear Joe, I would like to schedule a meeting to discuss our advertising budget for the next quarter. If you have a common acquaintance who referred you, this is a good time to mention that name.]. [Details Of Service] Please contact me with an opening in your schedule so that we can arrange a meeting. 1) Title your email properly possibly with "Meeting Confirmation" 2) Re-mention the date, time, and location of the meeting so that there is no chance of confusion. In this article, we explain how to schedule a meeting via email, with templates and samples to help you create your own. In this case, make sure you let both parties know of the agreed time and place, and send reminders to both. All suggestions and questions are highly welcomed. For example, you can send a message like “Dear Mr. Rosenthal, I just wanted to send a reminder about your 10:30 a.m. meeting tomorrow with Jennifer Leach of Sunset Designs. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. These useful active listening examples will help address these questions and more. Related: How to Write a Professional Email. An appointment confirmation email or a reply to a meeting confirmation email is really helpful to your clients. To write this email as sincere as it should, put yourself in the other’s shoes. In some cases, you may have a prearranged time and are confirming it. Here’s how you can increase your chances of getting a positive response. You can set professional and personal goals to improve your career. There are many benefits to scheduling a business meeting through email: You and the recipient can refer to the email later for details about the meeting, such as location, time, place, contact information or the reason for the meeting. Your presence is highly appreciated. I would love to meet for [breakfast/coffee/lunch in your office/in my office/somewhere else] some time [name a period of time, such as “next week”], if that works for you. Here are three sample email meeting requests you could use to help inspire you to write your own: Subject: Meeting Request for MH’s Christmas Party. Meeting Request Email: In the daily work routine meetings are an integral part. ”. The ability to schedule a meeting correctly and clearly is a communication skill that can help throughout your career. What is active listening, why is it important and how can you improve this critical skill? Please confirm your attendance by writing. Looking forward to meeting you there. Please let me know when and where you would prefer to meet. I look forward to speaking to you in person. Sending a meeting request email is the first step to getting on their schedule. I look forward to hearing from you. Generally, “Dear Mr./Ms.” and the recipient’s last name is appropriate. I look forward to hearing from you. My work shift begins at 11 a.m. and I take a lunch break at 2 p.m., so I would be available to meet at 10 a.m. or 2 p.m. on any weekday next week. Related: 11 Tips for Practicing Good Office Etiquette. Subject: Meeting with Rep. Walton, Re: Water Restrictions; Reply Requested. You can use these steps to effectively schedule a meeting by email: A subject line should be concise, clear and include an interesting or personal detail to engage the recipient. Your presence is highly appreciated. To help your email recipient understand the importance of setting up a meeting, explain the reason. I look forward to our meeting. Setting goals can help you gain both short and long term achievements. A meeting email request asks to schedule a time, date and place where you and the recipient will see each other. My name is Essie High, and I am a realtor in Jacksonville. There are many benefits to scheduling a business meeting through email: You can call it a meeting invitation letter too. 3) Request the other side to confirm the meeting as well except for confirmation replies. Example: ----- Dear [Person Name], Please inform me if you'd like to add anything to list above. In case you shall not be able to attend this meeting, you should inform the management in advance. You may need to send a meeting email request for a variety of reasons, such as setting up an interview, following up on a business lead or exploring a project with a potential client. We encourage our employees to be an active participant in the meeting and to be open about your suggestions and feedbacks.